Speaking on a measure on archiving documents of European Union institutions gives rise to the possibility of many light-hearted comments. I have resisted making such comments, but that is in no way an indication that I would resist those of other Members about the interest, or otherwise, that these documents could engender when being read by future generations.
A 1983 Council regulation already obliges the European institutions to preserve and provide access to the historical papers once the records are 30 years old, when they would no longer be in business use. Europe’s Council, Parliament, Commission, Court of Auditors and Economic and Social Committee, and the European Investment Bank, currently meet that obligation by depositing their paper archives with the EUI on a contractual basis. The proposed legal obligation reflects those existing arrangements and will not change the point in time at which the public can access historical records or the place at which they can be accessed.
Making this practice a legal obligation will help to ensure transparency and scrutiny of the European institutions’ work, and it fits alongside this Government’s drive for greater transparency both at home and in Europe. We should all welcome a measure that allows
for greater accountability around EU decision making, the more so because it will have no impact, financial or otherwise, on the UK’s own archives.
As the European Union moves towards digital record-keeping, the measure also provides that the European institutions should, where possible, make their records available to the public in digital format. In addition, the EUI is to be given permanent access to each institution’s digital archives to fulfil its obligation to make historical records accessible to the public from a single location once they are 30 years old.
The European Court of Justice and the European Central Bank will be exempt from the obligations under the proposed regulation, although they can deposit their records on a voluntary basis. The Court is exempt because of the large volume of records, most of which are case files often containing sensitive personal data that need to be quickly accessed to support its functions. The exemption of the ECB is due to its organisational autonomy and the fact that its historical records are subject to a separate 2004 regulation.
The measure will be financed by the depositing European institutions from within their existing budgets and so will have no financial impact on the UK. Hon. Members will be delighted to learn that the Italian Government have made suitable premises permanently and freely available to the EUI to ensure that the deposited archives of the European institutions are preserved and protected in accordance with recognised international standards. The European Council has published the text of this measure and has received consent from the European Parliament. It is therefore ready for adoption, subject to the agreement of hon. Members.
Let me move on to the second measure, on which I do not anticipate a great many interventions. It provides for the continuation of the Europe for Citizens programme for the period January 2014 to December 2020, building on the previous programme that covered the period 2007 to 2013. It is important to point out that there have been some crucial improvements to the programme. More effort will be put into monitoring and evaluating funded projects against published performance indicators and boosting the transferability of results to give a better return on investment.